Event Travel logistics
Group bookings, personal treatment.
If you’re planning a trip for 10 or more people, our dedicated Event Travel Managers are here to assist you the whole way.
We understand that all events and audiences are unique and that yours is no exception. Our dedicated experts will work with you to deliver a bespoke solution that meets your business goals – and exceeds your expectations.
From global leaders to leading global brands, we’re proud to work with high-performing businesses on events that make a difference.
Onsite support 24/7.
Our on-site experts are available round-the-clock for any last-minute changes to your plans and a proactive emergency service.
Regular reporting.
We’ll keep you informed every step of the way with updates on arrivals and departures, status updates and a reconciliation for overall spend at the end of your trip.
Feasibility analysis.
We look at flight schedule & CO2 data to determine the feasibility of certain locations from a cost, access, and sustainability perspective.
Budget management.
Risk management.
We’ll work in line with your company policies. For example, if you can only have a certain number of people travelling on the same flight – we’ll work with the airlines and flight schedules to ensure everyone still gets where they need to be, on time and on budget.
Room block management
When it comes to making block bookings from 10 to 10,000 rooms our global buying power, and rooming list management expertise really comes into its own. Thanks to our extensive supplier relations and buying power we’re able to negotiate the best possible room rates and terms on your behalf.
Total traveller visibility.
Get all your booking details in one place at the touch of a button. And track your travellers’ whereabouts in the event of travel disruption or incident.
Additional perks of using Reed & Mackay
Save over 3 days admin.
Our dedicated Event Travel Managers have unrivalled knowledge and expertise and know how to secure the best deals in the quickest possible time.
Enhanced peak time access to destinations.
Guaranteed access to a destination during peak times or where there are limited flight options to a destination.
Flexible name changes.
Unlimited name changes up until ticket issue, with name changes permitted after ticket issue for a fee up right up until the departure date.
Cost savings.
Access to savings of up to 33%, compared to published fares.
Special requests sorted
Details really matter to us, so if you want to add Frequent Flyer numbers, make special dietary requests, or specify seating preferences, you can count on us to sort it out for you.
