Prices for airfares, hotels and ground transportation continue to stabilize, with Global Business Travel Association (GBTA) predicting moderate increases in global airfares and hotel rates. This offers corporate travel buyers the opportunity to be smart with their business travel budget planning for 2026.
Here’s how you can continue optimising your corporate travel program for cost efficiency and added value.
1. Secure the best airfares early
After a dip in 2025, global airfares are forecasted (in GBTA’s report) to rise slightly, by 0.4% in 2026. This modest increase reflects improved airline capacity and easing fuel costs. Nevertheless, geopolitical tensions and aircraft delivery delays may still impact pricing.
Reed & Mackay Commercial Enablement Manager Jo Shilling advises booking early.
“Advance purchase fares can still offer significant savings. Booking up to 11 months ahead not only reduces costs but also secures preferred seats and ensures availability.
“This is also essential if you’re planning travel during major sports events, such as the FIFA World Cup in the US, Canada, and Mexico next year. We expect that prices will soar during these times so if you already know your organization has any fixed event conferences or meetings planned during these times, book as early as possible for better prices.”
Shilling also notes that planning ahead also supports trip batching (combining multiple meetings into one trip), which can help manage costs, support sustainability goals, and promote traveler wellbeing.
2. Lock in competitive hotel rates
GBTA expects that hotel prices will rise by 1.8% globally in 2026, with the average daily rate reaching $166. Inflation, limited new hotel development, and high occupancy rates are driving these increases. And 61% of respondents to Business Travel News 2025 Annual Hotel Survey said they expected their companies’ 2026 corporate hotel rates to be higher than in 2025, albeit modestly.
“Early booking and leveraging negotiated programs like our Navan Lodging Collection can help secure better value,” Reed & Mackay Director of Lodging Partnerships Tanya Whitney says.
Boutique and luxury hotels are gaining popularity among VIP travelers for their personalized service and privacy. Technology developments, especially AI, will continue to transform hotel operations and shape guest experiences. “Investments in technology, such as contactless check-in and mobile room keys, will enhance the guest experience,” Whitney adds.
3. Plan around economic uncertainty
While pricing is stabilizing, macroeconomic factors such as inflation and geopolitical tensions continue to influence travel demand. Some companies are informally limiting travel, especially to destinations affected by tariffs or visa complications, according to reports earlier this year in Business Travel News.
Travel managers should remain agile, using data-driven insights to adjust plans and negotiate better deals.
4. Consider sustainability and wellbeing
Advance planning allows companies to choose eco-conscious travel options, such as greener airfares, rail travel over air in certain circumstances that fit with travel programs, and hotels with sustainability certifications. Advance planning also enables better scheduling to support employee wellbeing, reduce travel fatigue, and improve productivity.
Combining cost control with responsible travel practices can also help meet ESG goals while enhancing the employee experience.
Modest price increases and stabilizing demand mean next year is a great opportunity for anyone involved in organizing corporate travel programs to plan ahead to deliver even greater value.
Top tips:
- Book flights and hotels early, especially if planning travel during major sporting events
- Leverage negotiated rates and loyalty programs
- Monitor economic trends and adjust plans accordingly
- Prioritize sustainability and traveler wellbeing
Get in touch
Email us at [email protected] to discuss all of your corporate travel and event management needs.
