If you’re a meeting planner organising an international event for up to 500 delegates, the United States offers unmatched advantages for hosting large-scale meetings and events. Reed & Mackay Event Operations Manager Meetings & Events North America Kelli Wolfgram shares six compelling reasons to choose the US.
1. Global accessibility and air connectivity
The US remains one of the most accessible destinations for international delegates. In May 2025, more than 23 million passengers travelled to and from the US by air with top international gateways including New York (JFK), Los Angeles, Miami and Chicago. Domestically, the US boasts nearly 5,000 public-use airports, making internal travel seamless.
“For global events, consider East Coast cities for shorter flights from EMEA,” Wolfgram advises. “If choosing the West Coast, plan for EMEA delegates to arrive a day early to adjust to the time zone.”
2. Diverse climate options year-round
From tropical beaches to alpine retreats, the US offers a climate for every preference. Whether you’re planning a winter summit or a summer retreat, there’s always a destination that fits your event’s needs.
“Clients often want warm weather or beach access for downtime, or mountain views for inspiration,” Wolfgram says. “Whatever the time of year, the US delivers on all fronts.”
3. World-class venues and infrastructure
Major US cities offer a wide range of venues, from expansive convention centres to unique, high-impact spaces that offer the wow factor. Cities like Las Vegas are ideal for keeping delegates in one location for convenience and safety.
“Reed & Mackay’s strong supplier relationships help secure better rates and concessions,” Wolfgram notes.
4. Engaging social activities
Beyond the boardroom, US destinations offer rich cultural and recreational experiences. From golf and kayaking to city tours and horseback riding, planners can easily add memorable activities to the agenda. “Whether it’s a special dinner or pre/post-event excursions, there’s no shortage of options,” Wolfgram says.
5. Sustainable meeting solutions
Sustainability is increasingly a priority. “Sustainable events are 100% becoming more important and we’ve seen a rise in sustainability being asked for in RFP,” Wolfgram confirms.
Many US cities offer LEED-certified hotels, and public transport systems like New York’s 24-hour subway reduce the need for car travel. Choosing venues with proximity to airports also helps minimise carbon footprints.
6. Unforgettable destinations with wow factor
Whether it’s ocean views in Miami, skyline vistas in New York or sunshine in San Diego, the US offers destinations that inspire and attract. Top picks for large-scale events include Chicago, Houston, Austin, Orlando and San Francisco.
“These cities combine infrastructure, accessibility and appeal, making them ideal for global meetings,” Wolfgram says.
