Welcome to the latest instalment of the ‘The View’. Here we ask Reed & Mackay experts to share their ideas and insights around a topical issue affecting the business travel and event sectors and highlight solutions. As the EU confirmed – and then delayed again – the launch date for its Entry-Exit System (EES), the introduction of the European Travel and Authorisation System (ETIAS) is now expected to follow and be rolled out once EES has launched.
Reed & Mackay UK Operations Director Louise Wiggins explains how it will impact corporate travel. Plus, highlights how Reed & Mackay is supporting clients in the run up to its roll out.
What is ETIAS?
Nationals from outside the European Union – including the UK – will have to go through the new Entry Exit System (EES) when travelling to the EU member states. This automated IT system registers non-EU nationals travelling for a short stay, each time they cross the external borders of any of the European countries using the system. This had been planned for roll out from 10 November. However, the EU has now delayed its start as Germany, France and the Netherlands have said their systems are not ready.
When this is up and running, non-EU nationals – who do not need a visa to travel to the Schengen area – will have to apply for a travel authorisation through the ETIAS system prior to their trip. This system had been planned for mid next year but is now likely to be delayed too. This will cost €7 and be valid for three years or the lifecycle of the passport (whichever is first).
How is Reed & Mackay preparing its clients for the implementation of ETIAS?
We have been closely monitoring ETIAS developments over the last two years. Throughout this time, we’ve consistently shared updates with our clients to keep them well prepared for its introduction. Additionally, we’ve provided our consultants with the necessary information and training to provide expert advice.
How will ETIAS impact the travel experience for corporate travellers? Especially the planning and execution of last-minute business trips?
Planning will be key. We can assist and advise clients on whether they need ETIAS for their upcoming trips. But it’s important to note the application process can take up to four days to complete. Given the scale of the scheme, the EU has announced a grace period during which travellers without ETIAS, but with a valid passport, can still enter. However, once this grace period ends, ETIAS will be mandatory. With this in mind, we recommend Reed & Mackay clients get ahead by applying as soon as ETIAS becomes available.
With ETIAS introducing an additional layer of pre-travel authorisation, how do you anticipate this will affect companies’ overall compliance and risk management strategies?
The introduction of ETIAS will require companies to adapt their compliance and risk management strategies to address the added layer of pre-travel authorisations when travelling to the EU. This will likely involve updating travel policies and educating employees on the new requirements. Plus implementing systems to track and confirm ETIAS approvals while ensuring traveller profiles are up to date.
Additionally, businesses should prepare for potential travel delays as airlines and border controls across the EU become accustomed to the new process. And prepare for complications and develop contingency strategies to mitigate any associated risks. Integrating ETIAS compliance into existing protocols will be crucial for maintaining smooth and compliant travel operations.
Do you expect any significant changes in travel patterns or behaviours among clients with this roll out?
I don’t anticipate any significant changes in travel patterns. Although I would recommend early application and booking for the first trip the traveller makes to the EU following the roll out, to ensure the system authorises the ETIAS in good time.
ETIAS is easy to obtain and remains valid for three years. Additionally, the introduction of the EES at airports should streamline the process.
Have clients expressed any concerns regarding ETIAS and, if so, how is Reed & Mackay addressing these?
The introduction of ETIAS has been coming for a while, so clients are already familiar with the potential changes. Since we’ve kept our travellers informed throughout the process, they know they can rely on us for support and advice to ensure they meet all requirements. For those travellers who also travel to the US, they will already be aware of the ESTA visa entry system. Therefore there are many similarities in the process so it should be something they are used to.
How will clients be able to apply for ETIAS through Reed & Mackay?
Reed & Mackay has a partnership with Sherpa, which provides clients with insights into travellers’ health/travel documentation requirements. Plus the ability to quickly and easily obtain electronic visas for various countries. Once ETIAS has been introduced, clients will be able to apply for ETIAS via Sherpa.
Get in touch
Mail hello@reedandmackay.com to discuss all of your travel and event management needs.
