{"id":79307,"date":"2025-08-12T11:54:45","date_gmt":"2025-08-12T10:54:45","guid":{"rendered":"https:\/\/reedmackay.com\/?p=79307"},"modified":"2025-08-12T15:33:10","modified_gmt":"2025-08-12T14:33:10","slug":"making-business-travel-work-for-you","status":"publish","type":"post","link":"https:\/\/reedmackay.com\/us\/making-business-travel-work-for-you","title":{"rendered":"Making business travel work for you: how to arrive ready, not worn out"},"content":{"rendered":"\t\t<div data-elementor-type=\"wp-post\" data-elementor-id=\"79307\" class=\"elementor elementor-79307 elementor-79157\" data-elementor-post-type=\"post\">\n\t\t\t\t\t\t<section class=\"elementor-section elementor-top-section elementor-element elementor-element-b2a9159 elementor-section-boxed elementor-section-height-default elementor-section-height-default\" data-id=\"b2a9159\" data-element_type=\"section\" data-e-type=\"section\">\n\t\t\t\t\t\t<div class=\"elementor-container elementor-column-gap-default\">\n\t\t\t\t\t<div class=\"elementor-column elementor-col-66 elementor-top-column elementor-element elementor-element-725b94e\" data-id=\"725b94e\" data-element_type=\"column\" data-e-type=\"column\">\n\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\n\t\t\t\t\t\t<div class=\"elementor-element elementor-element-f05c833 elementor-widget__width-initial elementor-widget elementor-widget-text-editor\" data-id=\"f05c833\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p><a href=\"https:\/\/www.linkedin.com\/in\/pinhofernanda\/\">Fernanda Pinho<\/a> addresses the everyday obstacles encountered by executive assistants and personal assistants in organizing business trips. Drawing on extensive experience in arranging everything from last-minute flights to streamlined itineraries for top executives, Fernanda provides practical guidance to enhance the efficiency of corporate travel management for EAs and PAs.<\/p><p>In the final part of her guest expert series, Fernanda shares travel tips on everything from jet lag prevention and productivity on the move to smart packing strategies, all from the perspective of a seasoned EA who\u2019s traveled the world at a moment\u2019s notice.<\/p><p>&#8220;Jet lag, fatigue, and disorganization don\u2019t have to be part of your travel routine. Whether you&#8217;re a senior executive assistant managing global itineraries or a frequent flyer yourself, these tips will help people arrive focused, refreshed, and ready to perform.&#8221;<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t<div class=\"elementor-column elementor-col-33 elementor-top-column elementor-element elementor-element-29702bc\" data-id=\"29702bc\" data-element_type=\"column\" data-e-type=\"column\">\n\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\n\t\t\t\t\t\t<div class=\"elementor-element elementor-element-20cb3f2 elementor-flip-box--effect-fade elementor-widget__width-initial elementor-widget elementor-widget-flip-box\" data-id=\"20cb3f2\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"flip-box.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t<div class=\"elementor-flip-box\" tabindex=\"0\">\n\t\t\t<div class=\"elementor-flip-box__layer elementor-flip-box__front\">\n\t\t\t\t<div class=\"elementor-flip-box__layer__overlay\">\n\t\t\t\t\t<div class=\"elementor-flip-box__layer__inner\">\n\t\t\t\t\t\t\n\t\t\t\t\t\t\n\t\t\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t<\/div>\n\t\t\t<div class=\"elementor-flip-box__layer elementor-flip-box__back\">\n\t\t\t<div class=\"elementor-flip-box__layer__overlay\">\n\t\t\t\t<div class=\"elementor-flip-box__layer__inner\">\n\t\t\t\t\t\n\t\t\t\t\t\n\t\t\t\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t<section class=\"elementor-section elementor-top-section elementor-element elementor-element-95cc608 elementor-section-boxed elementor-section-height-default elementor-section-height-default\" data-id=\"95cc608\" data-element_type=\"section\" data-e-type=\"section\">\n\t\t\t\t\t\t<div class=\"elementor-container elementor-column-gap-default\">\n\t\t\t\t\t<div class=\"elementor-column elementor-col-100 elementor-top-column elementor-element elementor-element-301f452\" data-id=\"301f452\" data-element_type=\"column\" data-e-type=\"column\">\n\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\n\t\t\t\t\t\t<div class=\"elementor-element elementor-element-c6556b4 elementor-widget__width-initial elementor-widget elementor-widget-text-editor\" data-id=\"c6556b4\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<h4><strong>Beat jet lag before it starts<\/strong><\/h4><p>Jet lag isn\u2019t a badge of honor, it\u2019s a performance blocker. Here\u2019s how to manage it effectively:<span style=\"font-weight: normal;\"><span lang=\"EN-US\" style=\"font-family: Symbol;\"><span style=\"font-size: 7pt; line-height: normal; font-family: 'Times New Roman';\">\u00a0<\/span><\/span><\/span><\/p><ul><li>Adjust your schedule early: Shift your sleep and meal times 48 hours before departure to align with your destination\u2019s time zone.<\/li><li>Use melatonin wisely: Natural melatonin can help with overnight flights but consult a healthcare professional before use.<\/li><li>Seek natural light: Upon arrival, get out into the daylight to help reset your internal clock.<\/li><li>Hydrate consistently: Drink one glass of water per hour during the flight. Avoid alcohol and use caffeine only after landing.<\/li><li>Schedule a buffer: If possible, allow 30-60 minutes post-arrival to decompress before meetings.<p>\u00a0<\/p><\/li><\/ul>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t<section class=\"elementor-section elementor-top-section elementor-element elementor-element-14be859 elementor-section-boxed elementor-section-height-default elementor-section-height-default\" data-id=\"14be859\" data-element_type=\"section\" data-e-type=\"section\">\n\t\t\t\t\t\t<div class=\"elementor-container elementor-column-gap-default\">\n\t\t\t\t\t<div class=\"elementor-column elementor-col-100 elementor-top-column elementor-element elementor-element-31c2d79\" data-id=\"31c2d79\" data-element_type=\"column\" data-e-type=\"column\">\n\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\n\t\t\t\t\t\t<div class=\"elementor-element elementor-element-994e571 elementor-widget elementor-widget-text-editor\" data-id=\"994e571\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<h4><strong>Pack like a pro: travel light<\/strong><\/h4><p>Efficient packing is a productivity tool. Here\u2019s how to streamline your suitcase:<\/p><ul><li>Build a capsule wardrobe: Stick to neutral, versatile pieces that mix and match easily.<\/li><li>Create a meeting-ready kit: Include essentials like a phone charger, wrinkle-release spray, painkillers, mints, and a mini sewing kit.<\/li><li>Use packing cubes: They save space, keep items organized, and make unpacking faster.<\/li><li>Keep tech in your carry-on: Always travel with your devices and chargers in your carry-on luggage to avoid delays if your checked bag is lost.<\/li><\/ul><h4>\u00a0<\/h4><h4><strong>Stay productive in transit<\/strong><\/h4><p>Turn travel time into focused work time with these strategies:<\/p><ul><li>Download everything in advance: Don\u2019t rely on in-flight Wi-Fi. Preload documents, entertainment, and key resources.<\/li><li>Set a \u201cplane mode agenda&#8221;: Choose two to three offline tasks to complete during the flight.<\/li><li>For EAs: Use downtime in lounges or transfers to finalize logistics, confirm transportation, or prep contingency plans.<\/li><li>For executives: Provide a curated in-flight folder with briefing notes, reading material, and essential documents.<\/li><\/ul>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t<section class=\"elementor-section elementor-top-section elementor-element elementor-element-18c2852 elementor-section-boxed elementor-section-height-default elementor-section-height-default\" data-id=\"18c2852\" data-element_type=\"section\" data-e-type=\"section\">\n\t\t\t\t\t\t<div class=\"elementor-container elementor-column-gap-default\">\n\t\t\t\t\t<div class=\"elementor-column elementor-col-100 elementor-top-column elementor-element elementor-element-e63d748\" data-id=\"e63d748\" data-element_type=\"column\" data-e-type=\"column\">\n\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\n\t\t\t\t\t\t<div class=\"elementor-element elementor-element-1cb9f3c elementor-widget elementor-widget-text-editor\" data-id=\"1cb9f3c\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<h4><strong>Stay sharp as an EA on the move<\/strong><\/h4><p>When you&#8217;re the one keeping everything running, your wellbeing matters too:<\/p><ul><li>Prioritize rest: Book an extra night before key meetings to adjust and recharge.<\/li><li>Fuel your body: Eat balanced meals, stay hydrated, and avoid skipping food due to a packed schedule.<\/li><li>Establish micro-routines: Small rituals, such as a daily cup of tea or five minutes of quiet can help maintain focus and calm.<\/li><\/ul><h4>\u00a0<\/h4><h4><strong>Travel is a performance zone<\/strong><\/h4><p>As working with a travel management company (TMC) shows, business travel is more than getting from A to B, it\u2019s about your travelers arriving with clarity, energy, and purpose. With the right strategies and support from your TMC, both executives and assistants can land on time and at their best.<\/p><p><a href=\"https:\/\/reedmackay.com\/us\/contact\"><strong>Get in touch<\/strong><\/a><\/p><p>Email us at <a href=\"mailto:helloUS@reedmackay.com\"><strong>helloUS@reedmackay.com<\/strong><\/a>\u00a0to discuss all of your\u00a0<a href=\"https:\/\/reedmackay.com\/us\/corporate-travel-management\"><strong>corporate travel<\/strong><\/a>\u00a0and\u00a0<a href=\"https:\/\/reedmackay.com\/us\/event-management\"><strong>event management<\/strong><\/a>\u00a0needs.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t<\/div>\n\t\t","protected":false},"excerpt":{"rendered":"<p>Fernanda Pinho addresses the everyday obstacles encountered by executive assistants and personal assistants in organizing business trips. Drawing on extensive experience in arranging everything from last-minute flights to streamlined itineraries for top executives, Fernanda provides practical guidance to enhance the efficiency of corporate travel management for EAs and PAs. In the final part of her&hellip;&nbsp;<a href=\"https:\/\/reedmackay.com\/us\/making-business-travel-work-for-you\" rel=\"bookmark\">Read More &raquo;<span class=\"screen-reader-text\">Making business travel work for you: how to arrive ready, not worn out<\/span><\/a><\/p>\n","protected":false},"author":19,"featured_media":75175,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"neve_meta_sidebar":"","neve_meta_container":"","neve_meta_enable_content_width":"","neve_meta_content_width":0,"neve_meta_title_alignment":"","neve_meta_author_avatar":"","neve_post_elements_order":"","neve_meta_disable_header":"","neve_meta_disable_footer":"","neve_meta_disable_title":"","footnotes":""},"categories":[121],"tags":[926,1117,1114],"class_list":["post-79307","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-articles","tag-corporate-travel-us","tag-executive-travel-us","tag-expert-insights-us"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.4 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Making business travel work for you: how to arrive ready, not worn out | Reed &amp; 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