{"id":77566,"date":"2025-05-13T12:29:23","date_gmt":"2025-05-13T11:29:23","guid":{"rendered":"https:\/\/reedmackay.com\/11-business-travel-challenges-and-how-to-solve-them"},"modified":"2025-07-15T18:18:16","modified_gmt":"2025-07-15T17:18:16","slug":"11-business-travel-challenges-and-how-to-solve-them","status":"publish","type":"post","link":"https:\/\/reedmackay.com\/us\/11-business-travel-challenges-and-how-to-solve-them","title":{"rendered":"11 business travel challenges and how to solve them"},"content":{"rendered":"\n<p><em><strong>What you\u2019ll learn in this article:<\/strong><\/em><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><em>How to save on business travel costs<\/em><\/li>\n\n\n\n<li><em>How you can safeguard business travelers&#8217; wellbeing<\/em><\/li>\n\n\n\n<li><em>How to reduce corporate travel&#8217;s carbon footprint<\/em><\/li>\n<\/ul>\n\n\n\n<p><br>Operating in a fast-paced corporate landscape means managing a number of business travel challenges. A combination of rapidly shifting global regulations, fragmented booking behaviors, and rising traveler expectations feature high on the list of challenges facing those organizing corporate travel programs. So how can these challenges be managed?<br><br><\/p>\n\n\n\n<h2 class=\"wp-block-heading\">1. Managing business travel costs<\/h2>\n\n\n\n<p>According to a <a href=\"https:\/\/www.businesstravelnewseurope.com\/Management\/Increasing-costs-will-be-biggest-challenge-for-travel-buyers-in-2025%20\/\">survey in <em>Business Travel News Europe<\/em><\/a><em>, <\/em>increasing costs is one of the major business travel challenges for buyers this year. And that\u2019s before inflationary pressure and uncertainty in the global economy is factored in.<br><br>Working with a travel management company (TMC) can help you manage those cost pressures on your travel budget. Their strong <a href=\"\/us\/?p=71486\">partnerships with airlines<\/a> lead to a greater choice of richer content and competitive <a href=\"https:\/\/reedmackay.com\/us\/reed-mackay-american-airlines-ndc\">pricing options directly from those airlines\u2019 NDC<\/a>.<br><br>A TMC can secure preferred rates and unique offerings at business travel destinations. Plus offer many other ways to <a href=\"https:\/\/reedmackay.com\/how-to-prove-managed-travels-value-to-your-business\">add value to your overall budget in the long term<\/a>. One of those is <a href=\"https:\/\/reedmackay.com\/combining-business-travel-and-events-spend\">combining business travel with events spend<\/a>, providing total spend visibility in one report.<br><\/p>\n\n\n\n<h2 class=\"wp-block-heading\">2. Travel policy compliance<\/h2>\n\n\n\n<p>Tracking travel spending can be tricky if your business travelers are booking outside of travel policy. <\/p>\n\n\n\n<p><a href=\"https:\/\/reedmackay.com\/your-essential-guide-to-a-smarter-travel-policy\">Having a clear travel policy in place helps companies manage expenses, track cost savings, and whether travelers are making sustainable travel choices, as well as ensure traveler safety<\/a>. Clarity on travel policy also boosts employee satisfaction, which is crucial for talent retention and recruitment. How can this be achieved? Through keeping the policy concise, considering all employees\u2019 needs, and regularly communicating the policy. These <a href=\"https:\/\/reedmackay.com\/us\/top-strategies-to-boost-business-travel-policy-compliance\">top tips offer further guidance<\/a>.<br><\/p>\n\n\n\n<h2 class=\"wp-block-heading\">3. Managing multiple invoices<\/h2>\n\n\n\n<p>Managing a corporate travel program means juggling a stream of invoices from airlines, hotels, and car rental companies. A TMC provides consolidated or centralized invoice management, using advance booking and expense tools that automatically match receipts with bookings, reducing manual data entry errors, and time spent on managing invoices.<br><br>Furthermore, it\u2019s possible to customise invoice formats, including project codes and cost centers, tailored towards your company, across any sector, <a href=\"https:\/\/reedmackay.com\/us\/travel-management-for-law\">whether that\u2019s for law firms<\/a> or for <a href=\"https:\/\/reedmackay.com\/us\/crew-travel\">businesses in the Energy &amp; Marine sector<\/a>.<br><\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img fetchpriority=\"high\" decoding=\"async\" width=\"1024\" height=\"576\" src=\"https:\/\/reedmackay.com\/wp-content\/uploads\/2024\/01\/Reed-and-Mackay-Traveller-Safety-Corporate-Travel-App-1366-x-768px-1024x576.jpg\" alt=\"\" class=\"wp-image-24154\" srcset=\"https:\/\/reedmackay.com\/wp-content\/uploads\/2024\/01\/Reed-and-Mackay-Traveller-Safety-Corporate-Travel-App-1366-x-768px-1024x576.jpg 1024w, https:\/\/reedmackay.com\/wp-content\/uploads\/2024\/01\/Reed-and-Mackay-Traveller-Safety-Corporate-Travel-App-1366-x-768px-300x169.jpg 300w, https:\/\/reedmackay.com\/wp-content\/uploads\/2024\/01\/Reed-and-Mackay-Traveller-Safety-Corporate-Travel-App-1366-x-768px-768x432.jpg 768w, https:\/\/reedmackay.com\/wp-content\/uploads\/2024\/01\/Reed-and-Mackay-Traveller-Safety-Corporate-Travel-App-1366-x-768px.jpg 1366w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><figcaption class=\"wp-element-caption\">With traveler tracking available, you can view the exact location of your company&#8217;s travelers<\/figcaption><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\">4. Ensuring traveler safety<\/h2>\n\n\n\n<p>Employers have a responsibility to ensure the safety and wellbeing of their employees, especially when they are traveling for work. In case of emergencies, whether that\u2019s natural disasters, geopolitical tension, or medical issues, being able to track your business travelers means being able to provide necessary support speedily.<br><br>A TMC can help by offering <a href=\"https:\/\/reedmackay.com\/us\/traveler-safety\">traveler tracking<\/a> where clients can view the exact location of their travelers on an interactive risk map and allow messages to be shared with travelers located in specific regions.<br><\/p>\n\n\n\n<h2 class=\"wp-block-heading\">5. Looking after traveller wellbeing<\/h2>\n\n\n\n<p><a href=\"https:\/\/www.randstad.co.uk\/workmonitor\/\">Maintaining a work\/life balance ranks highly for employees, according to a report by global recruitment firm Randstad<\/a>. And employees can be faced with a raft of challenges when taking business trips, from transport delays and cancelations to jet lag and disruption to wellbeing practices.&nbsp;<\/p>\n\n\n\n<p>Prioritizing traveler wellbeing is crucial for a number of reasons, such as employee health and productivity, and enhanced job satisfaction for retention and recruitment. In addition, healthier employees equal fewer sick days and overall is good for company reputation. Explore more ways on <a href=\"https:\/\/www2.reedmackay.com\/l\/520471\/2024-04-03\/21dy8km\/520471\/1712138097JMbVc1a5\/RM_Travel_Wellbeing_Whitepaper_05.03.24___Travel_Manager_1.pdf\">how you can help safeguard business travelers\u2019 wellbeing<\/a>.<br><\/p>\n\n\n\n<h2 class=\"wp-block-heading\">6. Reducing carbon footprint<\/h2>\n\n\n\n<p>From ethical and environmental concerns to the need for economic and regulatory compliance, companies are looking at how they can effectively reduce their carbon footprint. All while simultaneously managing costs and balancing the need to provide the best travel experience for employees &#8211; it&#8217;s one of the key business travel challenges right now.<\/p>\n\n\n\n<p>Having a deep view of CO2 performance data can help manage this. Reed &amp; Mackay\u2019s <a href=\"https:\/\/reedmackay.com\/us\/sustainability\">partnership with&nbsp;Squake<\/a> allows travelers to make more sustainable choices through enhanced data, while our <a href=\"https:\/\/reedmackay.com\/reed-mackay-enhances-suite-of-sustainable-travel-tools-through-collaboration-with-clarasight\">collaboration with Clarasight<\/a> provides clients with the option to improve efficiency, as well as drive cost savings and emissions reductions across their travel programs.<\/p>\n\n\n\n<p>And, if encouraging employees to choose the more sustainable travel options can be a challenge, <a href=\"https:\/\/reedmackay.com\/encouraging-business-travellers-to-choose-sustainable-options\">try out these suggestions for greater engagement<\/a>.<br><\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img decoding=\"async\" width=\"1024\" height=\"806\" src=\"https:\/\/reedmackay.com\/wp-content\/uploads\/2024\/03\/How-to-navigate-travel-disruption-this-summer.jpg-1024x806.jpg\" alt=\"People queuing at an airport\" class=\"wp-image-41810\" srcset=\"https:\/\/reedmackay.com\/wp-content\/uploads\/2024\/03\/How-to-navigate-travel-disruption-this-summer.jpg-1024x806.jpg 1024w, https:\/\/reedmackay.com\/wp-content\/uploads\/2024\/03\/How-to-navigate-travel-disruption-this-summer.jpg-300x236.jpg 300w, https:\/\/reedmackay.com\/wp-content\/uploads\/2024\/03\/How-to-navigate-travel-disruption-this-summer.jpg-768x604.jpg 768w, https:\/\/reedmackay.com\/wp-content\/uploads\/2024\/03\/How-to-navigate-travel-disruption-this-summer.jpg.jpg 1080w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><figcaption class=\"wp-element-caption\">Contingency plans are essential to get business travelers moving again after disruptions<\/figcaption><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\">7. Dealing with travel disruptions<\/h2>\n\n\n\n<p>One of the major business travel challenges companies face is that disruptions happen to travel plans at any time, day or night, whether they\u2019re caused by severe weather events, operational issues, or strikes. Yet your travelers still need to get to and from their destinations as seamlessly as possible, to minimize impact on both their work and personal lives.<\/p>\n\n\n\n<p>So contingency plans are essential. With a proactive <a href=\"https:\/\/reedmackay.com\/us\/traveler-safety\">24-hour Incident Management Unit<\/a> in place, our clients receive any information on industrial action, airport passenger caps, bad weather, or general disruptions like protests as soon as they happen \u2013 and often before. <a href=\"https:\/\/reedmackay.com\/our-clients-stories-heathrow-closure\">Our consultants then work with clients to get their travelers moving again<\/a>.<br><\/p>\n\n\n\n<h2 class=\"wp-block-heading\">8. Safeguarding business travelers&#8217; cyber security<\/h2>\n\n\n\n<p>Safeguarding clients&#8217; personal data and information should be a top priority for every business. <a href=\"https:\/\/www.gbta.org\/business-travel-industry-kicks-off-2025-with-optimism-amid-evolving-challenges-according-to-latest-gbta-poll\/\">With steady optimism on the growth of business travel this year<\/a>, more employees will be working outside the security of their office networks. This increases the potential for them to become targets of cyber attacks. Business travelers need to be aware of the risks and potential consequences for their company if a cyber security breach occurs. <a href=\"https:\/\/reedmackay.com\/us\/cybersecurity-everything-a-travel-manager-needs-to-know\">These top tips can get you started<\/a>.<br><\/p>\n\n\n\n<h2 class=\"wp-block-heading\">9. Finding the right booking platform for your business<\/h2>\n\n\n\n<p>Managing a corporate travel program requires booking platforms that deliver a seamless booking experience. One that saves time, reduces errors, increases productivity, optimizes cost, and provides data to make decisions on sustainable travel. In essence, a platform that improves the user experience is as important as the platform\u2019s core functionality.<br><br><a href=\"https:\/\/reedmackay.com\/us\/corporate-travel-management\">Reed &amp; Mackay recently made a series of enhancements to its proprietary technology, including a redesigned user interface and improved air booking process<\/a>, alongside offering the most comprehensive content.<br><\/p>\n\n\n\n<h2 class=\"wp-block-heading\">10. Meeting travel service needs<\/h2>\n\n\n\n<p>As any travel buyer and traveler knows, changes in managed business travel can be both frequent and complex. This is why having access to a dedicated service from a team of committed, in-house business travel consultants remains essential. And the long-term benefits to both the travel buyer and the traveler are manifold.<\/p>\n\n\n\n<p>Our experts take the time to get to know both buyers and travelers as individuals, adopting a detail-oriented approach to handle&nbsp;even the&nbsp;smallest aspects on their&nbsp;behalf. With consultants averaging 15 years\u2019 experience in the industry, knowledge sharing and support between consultants delivers a premium service.<br><\/p>\n\n\n\n<h2 class=\"wp-block-heading\">11. Incorporating bleisure travel into policies<\/h2>\n\n\n\n<p><a href=\"https:\/\/skift.com\/insights\/state-of-travel\/?utm_term=skift%20report&amp;utm_campaign=State%20of%20Travel%20Report%202022&amp;utm_source=adwords&amp;utm_medium=ppc&amp;hsa_acc=9606251392&amp;hsa_cam=21584447451&amp;hsa_grp=164482160765&amp;hsa_ad=709824683961&amp;hsa_src=g&amp;hsa_tgt=kwd-778861298377&amp;hsa_kw=skift%20report&amp;hsa_mt=b&amp;hsa_net=adwords&amp;hsa_ver=3&amp;gad_source=1&amp;gclid=Cj0KCQiAi_G5BhDXARIsAN5SX7q5FLub2TSkhAvFubKIUvXtVr9Xb7kywLpW5_OssNmwuloltT4LQ40aAj3aEALw_wcB#gad_source_1\">Global spending on bleisure travel is expected to surge to US$360 billion by 2027<\/a>, up from US$150 billion in 2021, reflecting a shift in how people approach work travel. This, in turn, will result in a growing need to understand how you can incorporate bleisure into your corporate travel program, to ensure it makes sense for both the organization and its traveling employees. <a href=\"https:\/\/reedmackay.com\/us\/bleisure-travel-policies-everything-you-need-to-know\">Discover more with these key pointers to consider.<\/a><\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><a href=\"https:\/\/reedmackay.com\/us\/contact\"><strong>Get in touch<\/strong><\/a><\/h3>\n\n\n\n<p><strong>Email us at <a href=\"mailto:helloUS@reedmackay.com\">helloUS@reedmackay.com<\/a>&nbsp;to discuss all of your&nbsp;<\/strong><a href=\"https:\/\/reedmackay.com\/us\/corporate-travel-management\"><strong>corporate travel<\/strong><\/a><strong>&nbsp;and&nbsp;<\/strong><a href=\"https:\/\/reedmackay.com\/us\/event-management\"><strong>event management<\/strong><\/a><strong>&nbsp;needs.<\/strong><\/p>\n","protected":false},"excerpt":{"rendered":"<p>What you\u2019ll learn in this article: Operating in a fast-paced corporate landscape means managing a number of business travel challenges. A combination of rapidly shifting global regulations, fragmented booking behaviors, and rising traveler expectations feature high on the list of challenges facing those organizing corporate travel programs. So how can these challenges be managed? 1.&hellip;&nbsp;<a href=\"https:\/\/reedmackay.com\/us\/11-business-travel-challenges-and-how-to-solve-them\" rel=\"bookmark\">Read More &raquo;<span class=\"screen-reader-text\">11 business travel challenges and how to solve them<\/span><\/a><\/p>\n","protected":false},"author":19,"featured_media":59221,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"neve_meta_sidebar":"","neve_meta_container":"","neve_meta_enable_content_width":"","neve_meta_content_width":0,"neve_meta_title_alignment":"","neve_meta_author_avatar":"","neve_post_elements_order":"","neve_meta_disable_header":"","neve_meta_disable_footer":"","neve_meta_disable_title":"","footnotes":""},"categories":[171],"tags":[966,189,235,642],"class_list":["post-77566","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-articles-us","tag-business-travel-us","tag-cost-saving-us","tag-sustainability-us","tag-technology-us"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.4 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>11 business travel challenges and how to solve them | Reed &amp; Mackay<\/title>\n<meta name=\"description\" content=\"How can you solve business travel challenges? From managing costs, traveller expectations and reducing carbon footprint, we show you how.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/reedmackay.com\/us\/11-business-travel-challenges-and-how-to-solve-them\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"11 business travel challenges and how to solve them | Reed &amp; Mackay\" \/>\n<meta property=\"og:description\" content=\"How can you solve business travel challenges? 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