{"id":26375,"date":"2023-09-12T09:05:04","date_gmt":"2023-09-12T08:05:04","guid":{"rendered":"https:\/\/reedmackay.com\/full-travel-management-supports-global-growth-case-study"},"modified":"2024-09-26T12:30:45","modified_gmt":"2024-09-26T11:30:45","slug":"full-travel-management-supports-global-growth-case-study","status":"publish","type":"post","link":"https:\/\/reedmackay.com\/us\/full-travel-management-supports-global-growth-case-study","title":{"rendered":"Full travel management supports global growth: Case Study"},"content":{"rendered":"\n<p><strong>The Challenge:<\/strong>&nbsp;A multinational distributed observatory, with a mission to build and operate telescopes that transform our understanding of the universe, required a TMC with truly global reach for its travel management. As the observatory\u2019s international project progressed at pace, it needed an advanced travel management system befitting its position on the cutting edge of science.<\/p>\n\n\n\n<p><strong>The Solution:<\/strong>&nbsp;Work in partnership with Reed &amp; Mackay to streamline business travel management and embark on a global travel policy that helps meet the observatory\u2019s goals.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img fetchpriority=\"high\" decoding=\"async\" width=\"1024\" height=\"576\" src=\"https:\/\/reedmackay.com\/wp-content\/uploads\/2024\/03\/SKA-at-Daytime-1024x576.png\" alt=\"\" class=\"wp-image-46839\" srcset=\"https:\/\/reedmackay.com\/wp-content\/uploads\/2024\/03\/SKA-at-Daytime-1024x576.png 1024w, https:\/\/reedmackay.com\/wp-content\/uploads\/2024\/03\/SKA-at-Daytime-300x169.png 300w, https:\/\/reedmackay.com\/wp-content\/uploads\/2024\/03\/SKA-at-Daytime-768x432.png 768w, https:\/\/reedmackay.com\/wp-content\/uploads\/2024\/03\/SKA-at-Daytime-1536x864.png 1536w, https:\/\/reedmackay.com\/wp-content\/uploads\/2024\/03\/SKA-at-Daytime.png 1920w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><figcaption class=\"wp-element-caption\">Photo credit: SKAO<\/figcaption><\/figure>\n\n\n\n<p>Reed &amp; Mackay client, the&nbsp;<a href=\"https:\/\/www.skao.int\/en\" target=\"_blank\" rel=\"noreferrer noopener\">SKA Observatory<\/a>&nbsp;(SKAO), is a next-generation radio astronomy-driven big data facility that promises to have a major positive impact on society, in science and beyond. The SKAO operates from three main locations: its global headquarters in the UK, plus its two telescope host countries, Australia and South Africa.<\/p>\n\n\n\n<p>The SKAO\u2019s principal travel destinations are to and from its offices in Manchester, UK, Cape Town, South Africa and Perth, Australia. However, its employees also travel frequently to multiple locations that are members of the Observatory and contribute to telescope construction.<\/p>\n\n\n\n<p>\u201cWe also visit other observatories and partner institutions and attend many conferences across the globe,\u201d SKAO Travel Support Manager Karen Evans explains. \u201cWe manage around 200 travellers, some of whom will travel regularly \u2013 especially the leadership, science and construction teams. And we expect those numbers to increase in the next 18 months as the project progresses and the teams ramp up further in Australia and South Africa.\u201d<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img decoding=\"async\" width=\"1024\" height=\"683\" src=\"https:\/\/reedmackay.com\/wp-content\/uploads\/2024\/03\/shutterstock_631086410-1-1024x683.jpg\" alt=\"\" class=\"wp-image-46846\" srcset=\"https:\/\/reedmackay.com\/wp-content\/uploads\/2024\/03\/shutterstock_631086410-1-1024x683.jpg 1024w, https:\/\/reedmackay.com\/wp-content\/uploads\/2024\/03\/shutterstock_631086410-1-300x200.jpg 300w, https:\/\/reedmackay.com\/wp-content\/uploads\/2024\/03\/shutterstock_631086410-1-768x512.jpg 768w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>FULL TRAVEL MANAGEMENT SUPPORT<\/strong><\/h2>\n\n\n\n<p>The SKAO had worked sporadically with Reed &amp; Mackay over the last eight years for its travel management. Then, when Evans joined the organisation at the start of 2023, she began working more closely with Reed &amp; Mackay Client Success Manager Donald Munro, to focus on implementing a global travel policy across all of the SKAO\u2019s locations.<\/p>\n\n\n\n<p>Each of the SKAO\u2019s teams has different travel requirements and, with responsibility for overseeing the Observatory\u2019s entire travel programme, including managing costs, traveller tracking, duty of care, sustainability, invoicing and travel policy adherence, Evans needed a TMC that could consistently advise and support across the entire travel management spectrum with its products and services.<\/p>\n\n\n\n<p>\u201cBefore I joined the SKAO, corporate travel was booked offline and a lot of self-booking took place,\u201d Evans says. \u201cSo, over the last few months, we\u2019ve introduced Reed &amp; Mackay\u2019s proprietary online booking tool,&nbsp;<a href=\"https:\/\/www.reedmackay.com\/technology\/\" target=\"_blank\" rel=\"noreferrer noopener\">R&amp;M\/Book<\/a>, for the UK and Australia sites, for ease and visibility of the customer journey.\u201d<\/p>\n\n\n\n<p>Evans highlights how the traveller tracking feature in R&amp;M\/Portal is also ideal for the organisation. It\u2019s particularly beneficial when weekly updates are required to be sent to Australia and South Africa on new visitor arrivals to the telescope sites.<\/p>\n\n\n\n<p>\u201cNevertheless, I wouldn\u2019t be without the personalised offline service we also receive from Reed &amp; Mackay,\u201d Evans adds. \u201cWe will always need to have great offline support from our TMC. I believe having the expertise of good travel management consultants is essential. That has been proven on a number of occasions.<\/p>\n\n\n\n<p>\u201cHaving trust and confidence in your TMC is paramount and it\u2019s important to have a good working relationship with its operations team and the account manager too \u2013 which we have.\u201d<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img decoding=\"async\" width=\"1024\" height=\"683\" src=\"https:\/\/reedmackay.com\/wp-content\/uploads\/2024\/03\/RMBook_Air_Results_UK_3-1024x683.jpg\" alt=\"\" class=\"wp-image-46859\" srcset=\"https:\/\/reedmackay.com\/wp-content\/uploads\/2024\/03\/RMBook_Air_Results_UK_3-1024x683.jpg 1024w, https:\/\/reedmackay.com\/wp-content\/uploads\/2024\/03\/RMBook_Air_Results_UK_3-300x200.jpg 300w, https:\/\/reedmackay.com\/wp-content\/uploads\/2024\/03\/RMBook_Air_Results_UK_3-768x512.jpg 768w, https:\/\/reedmackay.com\/wp-content\/uploads\/2024\/03\/RMBook_Air_Results_UK_3-1536x1024.jpg 1536w, https:\/\/reedmackay.com\/wp-content\/uploads\/2024\/03\/RMBook_Air_Results_UK_3-2048x1365.jpg 2048w, https:\/\/reedmackay.com\/wp-content\/uploads\/2024\/03\/RMBook_Air_Results_UK_3-930x620.jpg 930w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>IMPLEMENTING GLOBAL TRAVEL POLICY<\/strong><\/h2>\n\n\n\n<p>As an intergovernmental organisation, costs are hugely important to the SKAO. \u201cWe\u2019re not-for-profit and tax-payer funded and have to manage our budgets effectively. It means creating a global travel policy for everyone to adhere to and adopt better buying behaviours. This has been a focus already this year,\u201d Evans says.<\/p>\n\n\n\n<p>\u201cMoreover, the SKAO is committed to incorporating sustainable travel practices, in line with the Observatory\u2019s values,\u201d Evans adds.<\/p>\n\n\n\n<p>\u201cReed &amp; Mackay demonstrated its&nbsp;<a href=\"https:\/\/www.reedmackay.com\/sustainability-toolkit-carbon-aware-notifications\/\" target=\"_blank\" rel=\"noreferrer noopener\">enhanced sustainability toolkit<\/a>&nbsp;that presents granular CO2 data for air, rail, car hire and hotel in R&amp;M\/Book, empowering us to make more sustainable choices. The biggest challenge and top priority will be around awareness among our travellers of why it\u2019s so important. Travelling responsibly has got to happen so I\u2019m excited about the technology Reed &amp; Mackay offers to help us achieve this goal.\u201d<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>NEXT STEPS<\/strong><\/h2>\n\n\n\n<p>Heading towards 2024, Reed &amp; Mackay will continue to support Evans and the team as the SKAO\u2019s global travel policy is being implemented across the Observatory. \u201cWe still have a lot of work to do as there are so many things to focus on \u2013 cost-savings, sustainability, reporting \u2013 but I\u2019m sure with Reed &amp; Mackay\u2019s support we will be able to achieve all of this,\u201d Evans says.<\/p>\n\n\n\n<p>\u201cWhile myself and my colleagues have a vast amount of travel knowledge and the capability to book online, a lot of our travel continues to need to be booked offline. We therefore need to have confidence in the TMC team who is looking after us. We certainly have that with Reed &amp; Mackay and have built a great working relationship together.\u201d<\/p>\n\n\n\n<p><a href=\"https:\/\/reedmackay.com\/us\/contact\">Get in touch<\/a><\/p>\n\n\n\n<p>Mail hello@reedandmackay.com to discuss all of your meetings and events management needs.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>The Challenge:&nbsp;A multinational distributed observatory, with a mission to build and operate telescopes that transform our understanding of the universe, required a TMC with truly global reach for its travel management. As the observatory\u2019s international project progressed at pace, it needed an advanced travel management system befitting its position on the cutting edge of science.&hellip;&nbsp;<a href=\"https:\/\/reedmackay.com\/us\/full-travel-management-supports-global-growth-case-study\" rel=\"bookmark\">Read More &raquo;<span class=\"screen-reader-text\">Full travel management supports global growth: Case Study<\/span><\/a><\/p>\n","protected":false},"author":19,"featured_media":25841,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"neve_meta_sidebar":"","neve_meta_container":"","neve_meta_enable_content_width":"","neve_meta_content_width":0,"neve_meta_title_alignment":"","neve_meta_author_avatar":"","neve_post_elements_order":"","neve_meta_disable_header":"","neve_meta_disable_footer":"","neve_meta_disable_title":"","footnotes":""},"categories":[212],"tags":[301,173],"class_list":["post-26375","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-case-studies-us","tag-global-us","tag-travel-us"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.4 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Full Travel Management Supports Global Growth: Case Study<\/title>\n<meta name=\"description\" content=\"A multinational distributed observatory, with a 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