{"id":26277,"date":"2023-10-03T11:41:50","date_gmt":"2023-10-03T10:41:50","guid":{"rendered":"https:\/\/reedmackay.com\/a-masterclass-in-group-travel-for-thousands-case-study"},"modified":"2026-03-11T13:00:05","modified_gmt":"2026-03-11T13:00:05","slug":"en-masterclass-i-gruppresor-for-tusentals-fall-studie","status":"publish","type":"post","link":"https:\/\/reedmackay.com\/sv\/en-masterclass-i-gruppresor-for-tusentals-fall-studie","title":{"rendered":"Svenska scouterna till Sydkorea"},"content":{"rendered":"\n

Att organisera en resa f\u00f6r mer \u00e4n 2 000 deltagare fr\u00e5n Sverige till Sydkorea f\u00f6r World Scout Jamboree kr\u00e4ver mycket erfarenhet och kompetens inom logistik men ocks\u00e5 starka relationer och f\u00f6rtroende f\u00f6r sina leverant\u00f6rer. N\u00e4r of\u00f6rutsedda h\u00e4ndelser som extremv\u00e4der och ett flertal borttappade pass uppst\u00e5r kr\u00e4vs det ocks\u00e5 erfarenhet av krishantering.<\/p>\n\n\n\n

Resia \u2013 (som blev Reed & Mackay i juni 2023) \u2013 anv\u00e4nde sina v\u00e4lfungerande relationer inom resebranschen f\u00f6r att hantera dessa utmaningar p\u00e5 ett effektivt s\u00e4tt, vilket bidrog till att m\u00e5nga ungdomar fick uppleva sitt livs resa.<\/p>\n\n\n\n

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Foto: Scouterna Sverige<\/figcaption><\/figure>\n\n\n\n

Den 25:e World Scout Jamboree<\/a>, som \u00e4gde rum i augusti, \u00e4r ett av de st\u00f6rsta eventen utomhus f\u00f6r ungdomar mellan 14 och 17 \u00e5r.<\/p>\n\n\n\n

Tiotusentals scouter fr\u00e5n hela v\u00e4rlden tr\u00e4ffades f\u00f6r att campa utomhus och delta i aktiviteter. Det h\u00e4r var en oslagbar reseupplevelse, med m\u00f6jlighet att f\u00e5 nya v\u00e4nner, l\u00e4ra sig om andra kulturer och utveckla ledaregenskaper. Det var mycket viktigt att hela verksamheten fungerade smidigt.<\/p>\n\n\n\n

Jamboreen h\u00e5lls vart fj\u00e4rde \u00e5r p\u00e5 olika destinationer, och \u00e5rets evenemang \u00e4r det tredje som Resia organiserar f\u00f6r den svenska scoutk\u00e5ren och samarbetet startade redan \u00e5r 2015. I \u00e5r var det 2 100 deltagare som skulle ta sig fr\u00e5n Sverige till Sydkorea.<\/p>\n\n\n\n

Ut\u00f6ver flygbiljetterna hj\u00e4lpte Resia till att arrangera ytterligare utflykter inom Sydkorea under och efter evenemanget. Planeringen startade redan 2021 d\u00e5 det kr\u00e4vs l\u00e5ng framf\u00f6rh\u00e5llning f\u00f6r att transportera s\u00e5 m\u00e5nga deltagare till ett land som inte har s\u00e5 stor kapacitet av flygtrafik.<\/p>\n\n\n\n

\u201dVi har utsett en heltidsanst\u00e4lld projektledare f\u00f6r detta evenemang, med st\u00f6d av ett par andra teammedlemmar vid behov\u201d, s\u00e4ger Niclas Levin, Operations Manager Groups & Meetings p\u00e5 Resia.<\/p>\n\n\n\n

\u201dVi bokade 49 grupper \u2013 med cirka 40 scouter och fyra scoutledare i varje grupp \u2013 p\u00e5 internationella flygningar med nio olika flygbolag. Dessutom bokade vi ytterligare cirka 200 individuella biljetter med olika krav p\u00e5 datum och destination. Vi var ocks\u00e5 tvungna att ordna med specialkost f\u00f6r mer \u00e4n 400 personer.\u201d<\/p>\n\n\n\n

UTMANINGAR F\u00d6RE AVRESAN<\/strong><\/h2>\n\n\n\n

Att organisera s\u00e5 m\u00e5nga grupper p\u00e5 olika flygbolag med olika avresedestinationer kr\u00e4vde en mycket professionell projektledning. F\u00f6r att alla deltagare skulle kunna genomf\u00f6ra samma program av aktiviteter var de tvungna att ha hela \u00e5tta avresedagar. N\u00e4r scouterna fr\u00e5n Sverige ville ta med sig och introducera den traditionella leken Kubb \u2013 (som inkluderar ett g\u00e4ng tr\u00e4klossar), till sina globala kollegor, samarbetade Resia med flygbolagen f\u00f6r att kontrollera att de kunde ta med leken i bagaget.<\/p>\n\n\n\n

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Foto: Scouterna Sverige<\/figcaption><\/figure>\n\n\n\n

R\u00c4TT SAMARBETSPARTNER P\u00c5 PLATS<\/strong><\/h2>\n\n\n\n

\u201dAtt v\u00e4lja r\u00e4tt DMC partner att samarbeta med lokalt var avg\u00f6rande, eftersom vi sj\u00e4lva inte var p\u00e5 plats med just detta evenemang och vi beh\u00f6vde k\u00e4nna fullt f\u00f6rtroende f\u00f6r att allt skulle fungera, forts\u00e4tter Niclas Levin, Operations Manager Events. \u201dEtt f\u00f6retag som representerar DMC:s i Sverige, Travel Collection, rekommenderade KR Hospitality & Events\u201d<\/p>\n\n\n\n

\u201dResia reste till Sydkorea f\u00f6r att tr\u00e4ffa dem. Vi valde att arbeta med denna byr\u00e5 p\u00e5 grund av dess l\u00e5nga erfarenhet av storskaliga evenemang, inklusive OS. Dessutom hade \u00e4garen till f\u00f6retaget bott i Europa och f\u00f6rstod den svenska gruppens resebehov och mentalitet.\u201d<\/p>\n\n\n\n

KR Hospitality & Events organiserade marktransporterna, inklusive 92 bussar till och fr\u00e5n flygplatsen och hotellen samt ytterligare 182 bussar f\u00f6r programmets utflykter. Scouter fr\u00e5n Sverige bokades f\u00f6r att bes\u00f6ka olika omr\u00e5den i Seoul, inklusive den demilitariserade zonen och Odusan-observatoriet, och \u00e4ven p\u00e5 resor till staden Busan.<\/p>\n\n\n\n

N\u00c4R EXTREMV\u00c4DRET SLOG TILL<\/strong><\/h2>\n\n\n\n

Hur v\u00e4lplanerat ett evenemang \u00e4n \u00e4r s\u00e5 kan ingen f\u00f6rutse h\u00e4ndelser som extremt v\u00e4der. Under Jamboreen blev det inte bara en, utan tv\u00e5 utmanande v\u00e4derh\u00e4ndelser att tampas med. Den f\u00f6rsta var h\u00f6ga temperaturer, den andra var hotet om att en tyfon skulle sl\u00e5 till mot campingplatsen. Scouterna var tvungna att snabbt besluta att st\u00e4nga l\u00e4gret och flytta alla 40 000 deltagare.<\/p>\n\n\n\n

\u201dBeredskapsplanen uppn\u00e5ddes genom ett samarbete med den sydkoreanska regeringen och m\u00e5nga lokala leverant\u00f6rer\u201d, s\u00e4ger Niclas.<\/p>\n\n\n\n

\u201dP\u00e5 bara en dag h\u00e4mtade 1 000 bussar upp deltagarna och k\u00f6rde dem till 130 olika \u00f6vernattningsst\u00e4llen i Seoul. Vi h\u00f6ll kontakten med scoutledarna och leverant\u00f6rerna p\u00e5 den nya platsen. Detta f\u00f6r att s\u00e4kerst\u00e4lla att resten av programmet kunde forts\u00e4tta som planerat. Vi fick otroligt bra support fr\u00e5n v\u00e5r DMC \u2013 de var fantastiska\u201d<\/p>\n\n\n\n

Tydliga kommunikationskanaler \u00e4r en viktig del av Resias logistiska strategi vid planering av stora reseprogram. Levin f\u00f6rklarar hur de hade separata konversationstr\u00e5dar ig\u00e5ng om flygresor, marktransporter, hotell, utflykter och v\u00e4der.<\/p>\n\n\n\n

\u201dVi h\u00f6ll oss hela tiden uppdaterade om allt som har med evenemanget att g\u00f6ra\u201d, s\u00e4ger han. \u201dVi hade en reservplan om vi skulle beh\u00f6va \u00e4ndra researrangemangen f\u00f6r den sista delen av resan, eftersom de hade flyttats till Seoul (p\u00e5 grund av v\u00e4derf\u00f6rh\u00e5llandena). Vi var tvungna att \u00e4ndra avg\u00e5ngstiderna f\u00f6r bussarna som skulle ta scouterna till Busan.\u201d <\/p>\n\n\n\n

P\u00e5 hemresan fick Resia dessutom rycka in och hj\u00e4lpa till med v\u00e4gledning f\u00f6r flera ungdomar som tappade bort sina pass under resan. \u201dVi hade ett n\u00e4ra samarbete med flygbolagen och scouternas ledning kontaktade den svenska ambassaden i Seoul f\u00f6r att s\u00e4kra kopior av pass och vi beh\u00f6vde inte st\u00e4lla in n\u00e5gra flyg\u201d, till\u00e4gger Niclas. <\/p>\n\n\n\n

ETT FRAMG\u00c5NGSRIKT RESULTAT<\/strong><\/h2>\n\n\n\n

Alla 2100 deltagare fr\u00e5n Sverige reste smidigt till och fr\u00e5n Sydkorea, trots att de hade utsattes f\u00f6r ett antal of\u00f6rutsedda utmaningar. Resias huvudkontakt p\u00e5 Scouterna, Oscar Sund\u00e5s, hyllade hela arrangemanget som en stor framg\u00e5ng. \u201dDeltagarna fick en fantastisk tid. De tr\u00e4ffade nya v\u00e4nner fr\u00e5n hela v\u00e4rlden, deltog i aktiviteter och fick uppleva Sydkorea\u201d, s\u00e4ger han. \u201dTack vare den fantastiska organisationen f\u00f6r att f\u00e5 v\u00e5ra svenska grupper till och fr\u00e5n Jamboreen gick allt bra, \u00e4ven med de \u00e4ndrade f\u00f6ruts\u00e4ttningar.\u201d<\/p>\n\n\n\n

Kontakta oss<\/a> eller mejla oss p\u00e5 events.se@reedmackay.com om du beh\u00f6ver hj\u00e4lp med ett m\u00f6te, en konferens eller en gruppresa.<\/p>\n","protected":false},"excerpt":{"rendered":"

Att organisera en resa f\u00f6r mer \u00e4n 2 000 deltagare fr\u00e5n Sverige till Sydkorea f\u00f6r World Scout Jamboree kr\u00e4ver mycket erfarenhet och kompetens inom logistik men ocks\u00e5 starka relationer och f\u00f6rtroende f\u00f6r sina leverant\u00f6rer. N\u00e4r of\u00f6rutsedda h\u00e4ndelser som extremv\u00e4der och ett flertal borttappade pass uppst\u00e5r kr\u00e4vs det ocks\u00e5 erfarenhet av krishantering. Resia \u2013 (som blev… L\u00e4s mer »Svenska scouterna till Sydkorea<\/span><\/a><\/p>\n","protected":false},"author":1,"featured_media":3578,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"neve_meta_sidebar":"","neve_meta_container":"","neve_meta_enable_content_width":"","neve_meta_content_width":0,"neve_meta_title_alignment":"","neve_meta_author_avatar":"","neve_post_elements_order":"","neve_meta_disable_header":"","neve_meta_disable_footer":"","neve_meta_disable_title":"","footnotes":""},"categories":[220],"tags":[221,185],"class_list":["post-26277","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-kundcase-sv","tag-group-travel-sv","tag-travel-sv"],"yoast_head":"\nSvenska scouterna till Sydkorea<\/title>\n<meta name=\"description\" content=\"I juni 2023 hj\u00e4lpte vi p\u00e5 Reed & Mackay att arrangera Svenska Scouternas \u00e5terkommande Jamboree. 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