{"id":26404,"date":"2024-01-18T20:56:23","date_gmt":"2024-01-18T20:56:23","guid":{"rendered":"https:\/\/reedmackay.com\/11-tips-to-make-events-accessible"},"modified":"2024-04-18T13:45:09","modified_gmt":"2024-04-18T12:45:09","slug":"11-tips-to-make-events-accessible","status":"publish","type":"post","link":"https:\/\/reedmackay.com\/au\/11-tips-to-make-events-accessible","title":{"rendered":"11 tips to make events accessible"},"content":{"rendered":"\n<p>In our recent Thought Leadership report,&nbsp;<a href=\"https:\/\/www.reedmackay.com\/insight\/supporting-business-travellers-with-visible-and-hidden-disabilities\/\" target=\"_blank\" rel=\"noreferrer noopener\"><strong>Supporting business travellers with visible and hidden disabilities<\/strong><\/a>, one question discussed was whether delegates with disabilities had their needs met while attending meetings and events?<\/p>\n\n\n\n<p>Reed &amp; Mackay\u2019s Meetings &amp; Events team suggests considering these elements to ensure the best experience for all attendees.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img fetchpriority=\"high\" decoding=\"async\" width=\"1024\" height=\"576\" src=\"https:\/\/reedmackay.com\/wp-content\/uploads\/2024\/01\/11-TIPS-TO-MAKE-EVENTS-ACCESSIBLEReed-and-Mackay-Corporate-Travel-and-Events-Management-1366-x-768px-1024x576.jpg\" alt=\"\" class=\"wp-image-24914\" srcset=\"https:\/\/reedmackay.com\/wp-content\/uploads\/2024\/01\/11-TIPS-TO-MAKE-EVENTS-ACCESSIBLEReed-and-Mackay-Corporate-Travel-and-Events-Management-1366-x-768px-1024x576.jpg 1024w, https:\/\/reedmackay.com\/wp-content\/uploads\/2024\/01\/11-TIPS-TO-MAKE-EVENTS-ACCESSIBLEReed-and-Mackay-Corporate-Travel-and-Events-Management-1366-x-768px-300x169.jpg 300w, https:\/\/reedmackay.com\/wp-content\/uploads\/2024\/01\/11-TIPS-TO-MAKE-EVENTS-ACCESSIBLEReed-and-Mackay-Corporate-Travel-and-Events-Management-1366-x-768px-768x432.jpg 768w, https:\/\/reedmackay.com\/wp-content\/uploads\/2024\/01\/11-TIPS-TO-MAKE-EVENTS-ACCESSIBLEReed-and-Mackay-Corporate-Travel-and-Events-Management-1366-x-768px.jpg 1366w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>How to plan inclusive events<\/strong><\/h2>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Awareness is key. Consult communities prior to the event so support is in place without those delegates with disabilities having to ask for it on arrival.<br><\/li>\n\n\n\n<li>Ensure the hidden disability lanyard is available at event receptions.<br><\/li>\n\n\n\n<li>Consider the marketing material \u2013 be careful around language, colour contrasts, font type and size. Indicate on the registration form what you will be offering at the event. This will allow attendees to determine if they require any additional assistance.<br><\/li>\n\n\n\n<li>Ensure there are closed caption subtitles and\/or sign language interpreters at the event. And, when holding virtual events, captions should be standard.<br><\/li>\n\n\n\n<li>Are the stewards at events trained to help anyone wearing a disability lanyard? Have all the people working at the event had neurodiversity training and\/or mental health first aid training?<br><\/li>\n\n\n\n<li>At busy conferences, offer quiet spaces and noise-cancelling headphones.<br><\/li>\n\n\n\n<li>Make sure meeting rooms have Loop systems for people with hearing loss and the option to adjust the lighting.<br><\/li>\n\n\n\n<li>Ensure signage is clear with easy-to-see colours and a colour-coded floor plan.<br><\/li>\n\n\n\n<li>Have a meet-and-greet person at the door of an event, available to escort them around facilities.<br><\/li>\n\n\n\n<li>Use terms such as accessible toilets rather than disabled toilets.<br><\/li>\n\n\n\n<li>When venue finding, ensure the space is DDA (Disability Discrimination Act) compliant \u2013 giving disabled people a right of \u2018access to goods, facilities, services and premises\u2019.<\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-image size-large\"><img decoding=\"async\" width=\"1024\" height=\"576\" src=\"https:\/\/reedmackay.com\/wp-content\/uploads\/2024\/01\/11-TIPS-TO-MAKE-EVENTS-ACCESSIBLEReed-and-Mackay-Corporate-Travel-and-Events-Management-1366-x-768px-1-1024x576.jpg\" alt=\"\" class=\"wp-image-24921\" srcset=\"https:\/\/reedmackay.com\/wp-content\/uploads\/2024\/01\/11-TIPS-TO-MAKE-EVENTS-ACCESSIBLEReed-and-Mackay-Corporate-Travel-and-Events-Management-1366-x-768px-1-1024x576.jpg 1024w, https:\/\/reedmackay.com\/wp-content\/uploads\/2024\/01\/11-TIPS-TO-MAKE-EVENTS-ACCESSIBLEReed-and-Mackay-Corporate-Travel-and-Events-Management-1366-x-768px-1-300x169.jpg 300w, https:\/\/reedmackay.com\/wp-content\/uploads\/2024\/01\/11-TIPS-TO-MAKE-EVENTS-ACCESSIBLEReed-and-Mackay-Corporate-Travel-and-Events-Management-1366-x-768px-1-768x432.jpg 768w, https:\/\/reedmackay.com\/wp-content\/uploads\/2024\/01\/11-TIPS-TO-MAKE-EVENTS-ACCESSIBLEReed-and-Mackay-Corporate-Travel-and-Events-Management-1366-x-768px-1.jpg 1366w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>Putting delegate needs first<\/strong><\/h2>\n\n\n\n<p>This is particularly apt as&nbsp;<a href=\"https:\/\/www.researchdive.com\/8401\/events-industry-market\" target=\"_blank\" rel=\"noreferrer noopener\">the events industry is expected to experience significant growth from now until 2028<\/a>&nbsp;\u2013 with a projected compound annual growth rate of nearly 23.1% through 2028.<\/p>\n\n\n\n<p>It is important to anticipate and meet all the needs of event delegates. Reed &amp; Mackay Operations Manager Events UK Gill Newman explains how the team works with suppliers to make sure everything is provided. For example, the team once organised an event where a delegate needed their special bed in the hotel.<\/p>\n\n\n\n<p>\u201cWe worked closely with the hotel to ensure it fitted in the lift, doorways and bedroom,\u201d Newman explains. \u201cWe ask clients about delegate needs and consider disabilities when choosing a venue or activity. This gives us the best opportunity to have conversations with venues to understand how they\u2019ll support the person upon arrival and throughout their stay.\u201d<\/p>\n\n\n\n<p>Newman says newer properties have generally considered the needs of disabled guests during construction. Bedrooms have hard floors instead of carpet for easier use of walking aids. Reception staff use iPads to assist with check-ins away from the desk.<em>&nbsp;<\/em>\u201cA more traditional hotel may not be best suited due to the age of the building,\u201d she adds, \u201cso we\u2019d suggest a site visit to give the client reassurance all delegates will be accommodated safely and comfortably.\u201d<\/p>\n\n\n\n<p>The call for consistency from suppliers is clear, with Newman stating this remains one the largest challenges for agencies planning events that include delegates with visible and hidden disabilities. \u201cIf all hotels and venues signed to one Disability Charter that included a standard requirement this would help agencies propose meeting space with absolute confidence,\u201d she says.<\/p>\n\n\n\n<p><\/p>\n\n\n\n<p><a href=\"https:\/\/reedmackay.com\/contact\">Get in touch<\/a><\/p>\n\n\n\n<p>Mail hello@reedandmackay.com to discuss all of your meetings and events management needs.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>In our recent Thought Leadership report,&nbsp;Supporting business travellers with visible and hidden disabilities, one question discussed was whether delegates with disabilities had their needs met while attending meetings and events? Reed &amp; Mackay\u2019s Meetings &amp; Events team suggests considering these elements to ensure the best experience for all attendees. How to plan inclusive events Putting&hellip;&nbsp;<a href=\"https:\/\/reedmackay.com\/au\/11-tips-to-make-events-accessible\" rel=\"bookmark\">Read More &raquo;<span class=\"screen-reader-text\">11 tips to make events accessible<\/span><\/a><\/p>\n","protected":false},"author":19,"featured_media":24938,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"neve_meta_sidebar":"","neve_meta_container":"","neve_meta_enable_content_width":"","neve_meta_content_width":0,"neve_meta_title_alignment":"","neve_meta_author_avatar":"","neve_post_elements_order":"","neve_meta_disable_header":"","neve_meta_disable_footer":"","neve_meta_disable_title":"","footnotes":""},"categories":[168],"tags":[330,318],"class_list":["post-26404","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-articles-au","tag-accessibility-au","tag-events-au"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.3 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>11 tips to make events accessible<\/title>\n<meta name=\"description\" content=\"How can you make your events accessible? Are delegates with disabilities having their needs met while attending meetings and events?\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/reedmackay.com\/au\/11-tips-to-make-events-accessible\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Resia rebrands as Reed &amp; Mackay\" \/>\n<meta property=\"og:description\" content=\"Resia rebrands as Reed &amp; Mackay, bolstering Reed &amp; Mackay&#039;s high-touch service, global footprint and client-centric technology with local Swedish expertise.\" \/>\n<meta property=\"og:url\" content=\"https:\/\/reedmackay.com\/au\/11-tips-to-make-events-accessible\" \/>\n<meta property=\"og:site_name\" content=\"Reed &amp; Mackay\" \/>\n<meta property=\"article:published_time\" content=\"2024-01-18T20:56:23+00:00\" \/>\n<meta property=\"article:modified_time\" content=\"2024-04-18T12:45:09+00:00\" \/>\n<meta name=\"author\" content=\"Stephanie Seigle\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:title\" content=\"Resia rebrands as Reed &amp; Mackay\" \/>\n<meta name=\"twitter:description\" content=\"Resia rebrands as Reed &amp; Mackay, bolstering Reed &amp; Mackay&#039;s high-touch service, global footprint and client-centric technology with local Swedish expertise.\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"Stephanie Seigle\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"4 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\\\/\\\/schema.org\",\"@graph\":[{\"@type\":\"Article\",\"@id\":\"https:\\\/\\\/reedmackay.com\\\/au\\\/11-tips-to-make-events-accessible#article\",\"isPartOf\":{\"@id\":\"https:\\\/\\\/reedmackay.com\\\/au\\\/11-tips-to-make-events-accessible\"},\"author\":{\"name\":\"Stephanie Seigle\",\"@id\":\"https:\\\/\\\/reedmackay.com\\\/au#\\\/schema\\\/person\\\/2e1fa8a9c9e38acac7c6fbb9f61f1fc6\"},\"headline\":\"11 tips to make events accessible\",\"datePublished\":\"2024-01-18T20:56:23+00:00\",\"dateModified\":\"2024-04-18T12:45:09+00:00\",\"mainEntityOfPage\":{\"@id\":\"https:\\\/\\\/reedmackay.com\\\/au\\\/11-tips-to-make-events-accessible\"},\"wordCount\":577,\"publisher\":{\"@id\":\"https:\\\/\\\/reedmackay.com\\\/au#organization\"},\"image\":{\"@id\":\"https:\\\/\\\/reedmackay.com\\\/au\\\/11-tips-to-make-events-accessible#primaryimage\"},\"thumbnailUrl\":\"https:\\\/\\\/reedmackay.com\\\/wp-content\\\/uploads\\\/2024\\\/01\\\/11-TIPS-TO-MAKE-EVENTS-ACCESSIBLE-Reed-and-Mackay-Corporate-Travel-and-Events-Management.jpg\",\"keywords\":[\"Accessibility\",\"Events\"],\"articleSection\":[\"Articles\"],\"inLanguage\":\"en-AU\"},{\"@type\":\"WebPage\",\"@id\":\"https:\\\/\\\/reedmackay.com\\\/au\\\/11-tips-to-make-events-accessible\",\"url\":\"https:\\\/\\\/reedmackay.com\\\/au\\\/11-tips-to-make-events-accessible\",\"name\":\"11 tips to make events accessible\",\"isPartOf\":{\"@id\":\"https:\\\/\\\/reedmackay.com\\\/au#website\"},\"primaryImageOfPage\":{\"@id\":\"https:\\\/\\\/reedmackay.com\\\/au\\\/11-tips-to-make-events-accessible#primaryimage\"},\"image\":{\"@id\":\"https:\\\/\\\/reedmackay.com\\\/au\\\/11-tips-to-make-events-accessible#primaryimage\"},\"thumbnailUrl\":\"https:\\\/\\\/reedmackay.com\\\/wp-content\\\/uploads\\\/2024\\\/01\\\/11-TIPS-TO-MAKE-EVENTS-ACCESSIBLE-Reed-and-Mackay-Corporate-Travel-and-Events-Management.jpg\",\"datePublished\":\"2024-01-18T20:56:23+00:00\",\"dateModified\":\"2024-04-18T12:45:09+00:00\",\"description\":\"How can you make your events accessible? 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